Agent Order and Allocation Forms

WCC Agent Order Form

  • Looking to order a product for a tasting event, place a regular order at full price or order on behalf of a wholesale customer? The newly designed WCC Agent Order form is for you and now available for download from our vendor website.

Agent Allocation Form

  • If your product is permanently held on cross-dock, you can allocate your product by using the Agent Allocation Form. Download the form on our vendor website.
  • If your product is available for general order, please ask your customer to place an order from their supplying BC Liquor Store or through the Wholesale Customer Centre. 
CALJ Product Identification Standards and LDB Social Responsibility Label Regulations (Updated December 2018)

Updated for 2018/2019

CALJ Product Identification Standards for Use in the Distribution of Beverage Alochol

To ensure your product meets the federal requirements, please review and download the updated 2018 Canadian Association of Liquor Jurisdictions document outlining the Product Identification Standards for use in the Distribution of Beverage Alcohol.

Highlights of revisions made to the 2018 edition include:
• alignment of UCC/EAN definitions, terminologies and nomenclature with GS-1 and GTIN
• updated references and links to GS1 documents, standards and manuals
• adoption of GS1 GTIN allocation rules and conditions for reuse and reassignment of Item Numbers
• addition of hyperlinks to internal and external references
• removal of outed information and references
• document layout reformatted

 

LDB Social Responsibility Label Regulations

In addition, it is mandatory for all agents and suppliers to submit a product label photograph with all new packaged product registrations. Our Vendor Relations Team will review the label to ensure it meets the LDB's social responsibility criteria. The LDB Label Regulations for social responsibility is also available for download below. 

Domestic LDB Distributed Beer Wait List

Domestic LDB Distributed Beer Wait List

Domestic beer vendors who wish to distribute their beer products via the LDB distribution system are asked to submit their SKU(s) to our wait list. Download the Excel wait list template below, fill it out and send it to ldbagentinfo@bcldb.com

Generic Seasonal SKU Policy

Please review our policy for generic seasonal SKUs.

Guidelines for Short and Stale Dated Product (expired and best before dates)

In order to guarantee product quality for our customers, the Liquor Distribution Branch will adhere to the following guidelines when receiving and delivering perishable beverage alcohol products marked with expiry dates and best before dates:

Stale Dated Inventory

  • Beverage alcohol products shipped to the LDB distribution centres with less than three (3) months of shelf life remaining will not be accepted and will be returned to the agent/supplier warehouse.

Short Dated Inventory

  • If product is received with less than six (6) months shelf life remaining, the LDB reserves the right to return the un‐sold short* and stale dated product left in the LDB distribution centre(s).

*short dated product is defined as less than two (2) months of shelf life remaining.

Both the expiry date and best before date displayed on the product/case/pallet will be treated as the expiry date. 

Inbound Pallet Specifications

Please download and review the LDB inbound pallet requirements.

LDB/CALJ Core Size Policy (Updated August 9 2019)

Core Size Policy for Spirit Products

Policy Update

Please be aware that we have made a slight adjustment to our policy related to the standard core size for spirits.  While the policy continues to follow the Canadian Association of Liquor Jurisdictions (CALJ) Core Size Agreement, we have updated the exception criteria so that a non-standard bottle size may only be approved for registration if the product is premium priced. It also provides a more simple set of guidelines and ensures that consumers continue to have access to premium products.

If you have any questions, please contact Vendor Relations at ldbagentinfo@bcldb.com.

Core Size Policy

The LDB follows the Core Size Agreement, developed in conjunction with the Canadian Association of Liquor Jurisdictions (CALJ), for the registration of distilled spirits and non-spirits bearing spirit names.  Standard core sizes for distilled spirits and non-spirits bearing spirit names in containers less than three litres are:

  • 50 ml
  • 200 ml
  • 375 ml
  • 750 ml
  • 1.14 litres
  • 1.75 litres

Standard core sizes for Duty Free distilled spirits and non-spirits bearing spirit names are:

  • 1 litre
  • 1.5 litres

A non-standard bottle size may only be approved for registration if the product is premium priced Liquor Wholesale Supply Chain may reserve the right to delist any non-core-sized product, should it be found that its price has been reduced to below the premium price.

Definitions

Premium Price: At least $50 per litre wholesale selling price.

Wholesale Selling Price:  Duty paid cost plus provincial mark-up.

Notes

This policy applies to all domestic and imported distilled spirits and non-spirits which bear spirit names and does not apply to spirit-based refreshment beverages.

Fluid Quantity (ml)

Premium Price

100 ml

Wholesale price of at least $5

350 ml

Wholesale price of at least $17.50

500 ml 

Wholesale price of at least $25

700 ml

Wholesale price of at least $35

LDB Financial Calendar (2019/2020)

Download our 2019-2020 financial calendar.

Product Registration Guides (Updated August 2019)

Download our product registration guides specifically designed for agents and manufacturers. The guides walk through how to navigate the LDB product registration and activation process.

Registering Products in Growlers Policy

Please review our policy for registering products in growlers.

Return to Vendor Procedure

For various reasons, including quality control, products may be returned to domestic vendors or the 3rd import party warehouse. Domestic and import returns are handled differently, please take a moment to review the information below. 

Domestic Products
The LDB will inform the domestic vendor to pick-up the product from our warehouses within 10 days of notification. Should the product not be picked-up within the time frame allotted, the product will be destroyed at the vendor's cost.

Import Product
For imported product, the vendor and their 3rd party import warehouse will be notified by the LDB and the product will be transported back to the 3rd party import warehouse. 

Vendor Data Services

Vendor Data Services

The LDB collects wholesale data and provides a data service to vendors and domestic suppliers operating in B.C. There are various reports and pre-paid subscriptions available to vendors. Please review the options below. 

Liquor Market Review

The Liquor Market Review provides provincial sales through the Wholesale channel for beer, refreshment beverages, spirits and wine. The market review is produced four times per year for reporting periods ending in March, June, September and December. Download the Liquor Market Review.

Hospitality Liquor Market Review

The Hospitality Liquor Market Review provides provincial sales to Hospitality customers (restaurants, pubs, nightclubs, etc.) from all channels for beer, refreshment beverages, spirits and wine.  The hospitality review is produced four times per year for reporting periods ending in March, June, September and December. Download the Hospitality Liquor Market Review.

Product Activity and Pricing 

The LDB produces a Product Activity Report (PAR) and vendor specific Wholesale and Retail Price Lists available for download from our reports tab on our vendor website

Pre-paid Subscriptions

Data subscriptions (SSDS) and sales reports are available to purchase by product, category, volume/dollars/units, by agent and supplier and liquor outlet. Standard and custom reports may also be purchased on request or by subscription.

Standard reports include:

  • Agent/Supplier SKU Sales Reports
  • Wholesale Electronic Price List (EPL)
  • Ranked Reports

Custom reports may also be arranged to suit your specific requirements. For more information, contact a Business Information Officer at salesinfo@bcldb.com.

Become an Import Agent

Interested in becoming an import agent? Looking for an resource guide? Check out our New Agents section.

CSP Products for HOS Customers Buying from BCLS

The BC Liquor Store retail chain has recently upgraded their systems.  As a result, hospitality customers (bars, restaurants, hotels etc.) that purchase directly from BC Liquor Stores are now required to be recorded in the Customer Specific Products (CSP) program. 


What’s changed?
Both the BC Liquor Store number and the hospitality customer number must now be on the CSP list for the order to be processed. 


What do I need to do to prepare for this change?
The LDB is asking you to review your portfolio for any customer-specific products that you sell to hospitality customers through BC Liquor Stores.


If your portfolio includes products restricted to hospitality customers that purchase from BC Liquor Stores, please submit a completed Authorization for Hospitality Customers to Purchase CSP from BC Liquor Stores form found on the LDB Vendor website

Please include the BC Liquor Store numbers on the list for the locations in which those customers shop.  Alternatively, adding “All BC Liquor Stores” to the list will enable the customer to purchase from all BC Liquor Store locations. The form can be emailed to customerspecificproduct@bcldb.com

Donations to Charitable Events

Charities and non-profit organizations that have a Special Event Permit (SEP) may receive donations of liquor product(s) from agents and manufacturers. Please review the policy and other relevant information below.

Tasting Events Hosted by Out-of-Province Liquor Suppliers

Organizations that represent out-of-province liquor suppliers, as determined by the LDB, and that have a Special Event Permit, may purchase out-of-province liquor for use at tasting events at the wholesale price. Please review the policy and other relevant information below.